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Conference Privacy Statement

Who We Are:

Smoking Cessation and Health is committed to protecting your privacy. This statement explains how we collect, use, and protect your personal data in connection with the Smoking Cessation and Health Conference.

What Data We Collect:

We collect personal data you provide during registration, such as your name, email address, organization, job title, dietary requirements, and payment details.

Why We Collect Your Data:

- To process your registration and manage your participation in the conference

- To communicate important event information

- To comply with legal obligations

- With your consent, to send you marketing communications (you can opt-out at any time by clicking on the link contained at the end of our marketing communications).

Legal Basis for Processing:

We process your data based on your consent, our contractual obligations to you, and our legitimate interests in organizing the event.

How We Share Your Data:

Your data will not be shared with third-parties (other than our event digital platform, venues) strictly for event purposes. 

Data Security:

We implement appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse.

Data Retention:

We retain your data only as long as necessary for the purposes stated above or as required by law.

Your Rights:

You have the right to access, correct, delete, or restrict the processing of your data. You may also object to processing or request data portability. To exercise your rights, contact us at martin@scah.uk.

International Transfers:

If your data is transferred outside the EU/UK, we ensure appropriate safeguards are in place.

Data Breach Policy:

We take the protection of your personal data seriously. In the unlikely event of a data breach involving your personal information, we will:

- Assess the breach promptly to determine its nature, scope, and impact.

- Notify the Information Commissioner’s Office within 72 hours of becoming aware of the breach, if required by law.

- Inform affected individuals without undue delay if the breach is likely to result in a high risk to their rights and freedoms.

- Provide details of the nature of the breach, the types of data affected, potential consequences, and the measures we have taken or will take to mitigate the impact.

- Document the breach internally, including the facts, effects, and remedial actions taken, in accordance with GDPR Article 33(5).

- Review and improve our data protection measures to prevent future breaches.

If you suspect a breach or have concerns about how your data is handled, please contact us immediately at martin@scah.uk

Contact:

For questions or to exercise your rights, contact martin@scah.uk

If you have concerns, you may also contact your local data protection authority.

Updates:

We may update this statement; the latest version will always be available on our website https://smokingcessationandhealth.co.uk/privacy-policy